Classification and location
Each machine has its class, its site and the person who holds it.
BYTE · Equipment features Coming soon
Equipment and machine features in BYTE: from the machine register to owner settlement
For companies that own, hire out or run machines. Register each machine and its owner, log its hours and defects, plan its maintenance, bill hire and haulage from the records, and post the costs to the ledger.
- Machine register
- Hours and daily logs
- Safety tag-out
- Hire billing
- Owner settlement
- Utilisation dashboard
Last updated: 2 November 2026
At a glance
Every feature on this page is in BYTE's current build. BYTE is coming soon, so ask us for the status of anything you need.
| Area | What BYTE does | Result |
|---|---|---|
| Machine register | Each machine with its classification, location and holder, and owners registered with the organisation. | Machine file |
| Hours and daily logs | Machine-hours record, the operator's daily log, nightly compile, and field and office screens. | Monthly usage |
| Maintenance | Defects, inspections and checklists, planned maintenance and what is due. | Due list |
| Safety tag-out | A safety defect tags a machine out, and only a manager releases it. | Dispatch blocked until release |
| Work orders | Downtime, warranty, parts and a printed history. The cost is read off the ledger. | Cost on the ledger |
| Dispatch and fuel | Dispatch checks with a fuel target for each truck-day, and tank fuel recorded by branch. | Fuel and dispatch records |
| Hire and haulage | Hire rate card, hire billing from the confirmed timesheet, the printed timesheet, and the trip billing run. | Draft invoices and hire lines |
| Owners and costs | Owner settlement, a cost card on each machine, fleet overhead in two blocks, and the utilisation dashboard. | Settlements and dashboards |
Machine register
Every machine has one record: its classification, where it sits and who holds it. Owners are registered with the organisation, so each machine links to its owner.
Owners
Owners are registered with the organisation, and each machine links to its owner.
Machine hours
A machine-hours record keeps the hours each machine has run.
Hours and daily logs
Operators log each day from the field, and managers see the month in the office.
- The operator's daily log records the hours and the meter for the day.
- Logs compile each night, so the month's usage is ready in the morning.
- Field screens for operators, and office screens for managers.
- Figures prefill from the fixed-asset register, so a machine is not entered twice.
Example
An excavator logs 9.5 hours on Monday. The nightly compile adds them to the month's usage, and the utilisation dashboard shows the result.
Maintenance and work orders
Record defects and inspections against the machine, plan the services that fall due, and open a work order for each job, with its parts, downtime and warranty.
- Defects, inspections and checklists, recorded on the machine.
- Planned maintenance, with the next service due and the reminders.
- Work orders with downtime, warranty and a printed history.
- Parts recorded on each work order.
- A work order's cost is read off the ledger.
Safety tag-out
A safety defect tags the machine out. A tagged-out machine cannot be dispatched, and only a manager can release it.
- An operator tags out only through its own safety defect.
- Operators see only their own machines and defects.
- Managers are told when a machine stops.
Dispatch, hire and haulage
Dispatch checks each job before a machine leaves. Hire is billed from the timesheet the customer confirms, and trips roll into a draft billing run.
- Dispatch checks with a fuel target for each truck-day.
- A hire rate card, with each period priced at the rate it ran under.
- Hire billed from the confirmed timesheet, which can be printed.
- A trip billing run: a draft invoice for each customer LPO each month, with the fuel line carried to receivables.
Costs, owners and utilisation
Each machine has a cost card, fleet overhead sits beside the machine results, and owners are settled from the same records.
- A cost card on each machine's page, read from the ledger.
- Fleet overhead shown in two blocks beside the machine results, with one total.
- Owner settlement, from the same records.
- Tank fuel is recorded by branch and posts to the ledger.
- A utilisation dashboard across the fleet.
Controls
Operators see what their job needs, managers decide, and every change is on record.
Operators
An operator sees its own machines, logs and defects, and never money or rates.
Managers release
Only a manager releases a tag-out.
Audit trail
Changes to machines, orders and settlements are recorded in the audit log.
Ask us before you decide
- Ask for a demo of one machine, from the register to the work order and its cost.
- Ask how hire billing reads the timesheet the customer confirms.
- Ask which of these features are confirmed for your fleet before you decide.
Questions about equipment in BYTE
Can I register each machine and its owner?
Yes. Each machine is registered with its classification, location and holder, and owners are registered with the organisation.
Are work order costs taken from the ledger?
Yes. A work order's cost is read off the ledger.
Can managers be told when a machine stops?
Yes. Managers are told when a machine stops.
Can I bill hire from timesheets?
Yes. Hire is billed from the timesheet the customer confirms, and the timesheet can be printed.
What does a safety tag-out do?
A safety defect tags the machine out, and a tagged-out machine cannot be dispatched until a manager releases it.