Inventory in AlienPOS: receive, count, move and record waste
AlienPOS keeps stock in view alongside your sales, so you know what to reorder. Record deliveries as they arrive, count stock, move it between locations and record what is thrown away.
Last updated: 27 October 2026
What the stock tools cover
- Receiving: record stock as it arrives from a supplier.
- Counts: count stock and save the result.
- Transfers: move stock between stock locations.
- Waste: record stock that is thrown away.
- Requests: ask for stock from another location.
- Stock summary: see what you hold, and where.
A practical week
- Record each delivery when it arrives.
- Count stock on a fixed day, for example every Friday.
- Record waste as it happens.
- Check the stock summary before you order from a supplier.
An example
Example with made-up numbers. A café receives 20 kg of coffee beans on Monday and records 2 kg thrown away on Wednesday. On Friday the count shows 13 kg. The café used about 5 kg that week, so the numbers match. If the count had shown 10 kg, the 3 kg gap would be the first thing to check.
Ask us before you buy
- Can stock be counted by item and by location?
- How does stock follow recipes, and how are prepared items counted?
- Who can change a count or a waste record, and is the change kept on record?
- How do I see what to reorder for each item?
Ask us in writing. The full checklist is in the restaurant inventory guide.
Questions about stock in AlienPOS
Can AlienPOS keep stock in more than one location?
Stock is kept by location, and it can be moved between locations. Ask us how many locations a plan includes.
Does AlienPOS record waste?
Yes. Waste is recorded as a stock movement, so you can see what was thrown away.
Where can I learn how to work out food cost?
Read our food cost per dish guide. It shows how to work out what each dish costs from its recipe, with a worked example.